By hosting a YWCA Hamilton community event, you’re helping to make a difference in your own community. You’re becoming part of a solution. We can’t do it without you.
Talent show, Beneﬁt concert, Battle of the bands,
Karaoke night, Comedy show, Theatre production
Garage/yard, speciﬁc item (cookbook, etc.), arts and crafts, services (shoe shine, car wash, etc.), bake sale, BBQ, retail store or restaurant promotions (i.e. donating % of bill)
Party or Festival
Gala, picnic, dinner/dance, carnivals, themed party, wine and cheese evening
Pool, board games, card games, sports, trivia, a-thons (e.g. walk, dance, bowl, skip rope, yoga, bike/spin)
Silent auction, live auction, drives (bottles, loose change, clothing, etc.), celebrity autograph/photo opportunity, dress-down day, donations in lieu of gifts (e.g. birthday, wedding, etc.)
1. Form a planning committee
Assign specific tasks to each committee member and share the workload.
2. Fundraising goals
Determine your objectives and goals for the event. Be sure to make them measurable.
Create a budget. Try to keep event expenses at no more than 20% of gross revenue.
4. Determine your audience
Who will participate in your event? The answer to this question will help guide you when promoting your event.
5. Submit a community event proposal form
Download and complete the YWCA Hamilton Community Event proposal form for approval.
6. Choose a date/time/venue
Set realistic dates and times to ensure maximum preparation and planning time. Recruit volunteers if needed.
7. Permits, legal, insurance, etc.
Determine whether your event warrants permits or other requirements. Obtain them if necessary.
8. Promote your event
Here are some ways to promote your even: News releases; PSA, email campaigns, YWCA website, event posters, social media, etc.
9. Finally, THANK your participants and recognize your supporters!
To download the Community Events Application Form and Planning Guide in PDF, click the buttons below:
I have read the Community Event Planning Guide
I have completed and submitted the Community Event Application form
I have spoken with the YWCA Hamilton Special Events and Community Fundraising Coordinator about my event ideas and have received approval
I have applied for all permits/licenses/insurance necessary for my event
I have documented and submitted all donor information including full mailing address and contact information for charitable tax receipting purposes to YWCA Hamilton (Please see application form for full details)
Your YWCA Representative:
Special Events & Community Fundraising
T: (905) 522-9922 x171